This article outlines the Financial Totals Report and the information it provides you about your business

The Financial Totals report gives you a financial breakdown for the selected period of time.

Go to ManagerReports. You will see the Financial Totals report here under the Finance tab. 

You can choose the Date Range from the drop-down list on the top right.

You can also Export this report to a .csv or .pdf file. 

Once you select the date range from the options on the left or by navigating through the calendar, click Update. Use the drop-down arrows to expand the view for each of the totals. 

You can expand the view further to get more details in each section

Sales

The sales section lists

  • The number of services, courses and products sold 
  • The revenue generated Ex VAT on services, courses, and products. 
  • The VAT incurred on services courses and products. 
  • The total for all quantities. 

Vouchers and Accounts

  • The value of vouchers sold and the value of deposits paid into client accounts for that period. 

You can also access the legacy version of this report by going to Manager > Reports > Additional Reports > Financial

Sales

The sales section lists

  • The number of services, courses and products sold 
  • The revenue generated Ex VAT on services, courses, and products. 
  • The VAT incurred on services courses and products. 
  • The total for all quantities. 

Non-revenue Sales 

Non-revenue sales apply to vouchers and deposits. With these sales, the client is not purchasing a product or service so no VAT can be applied until they spend the voucher or deposit. It shows the number of vouchers sold along with the amount generated on voucher sales

It also shows the amount of revenue generated on deposits

Below both of these sections, it shows a total figure for sales and non-revenue sales combined.

Note: If you are using Custom Online Deposits you will see Online Booking Deposit Paid and Online Booking Deposit Used in this section also. The figure under Paid relates to bookings that were made online that day where a deposit was required, whereas Used is calculated on the actual day of the appointment. When the deposit is used to pay for the service on the day of the appointment it’s classed as a sale and tax is calculated on the total amount (deposit and balance paid).

Cashbook

The Cash-book gives an overview of where the money has come into the business and where any expenditure has gone, for example, money spent like petty cash or clients adding money to a credit account.

Payment type breakdown

This section gives you a breakdown of money taken by different methods during the period of time selected along with a total value banked.

It also displays the value of vouchers redeemed (not sold) along with any other payment methods required.

VAT Breakdown

This section gives you a rundown of the VAT incurred and the % rates applied. 

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