This article shows you how to block out break time for staff on their calendar.
This guide covers breaks on the desktop version of Phorest. Check out this guide for information on breaks in the PhorestGo app.
In this Article
Adding a Break
Select a slot on the calendar, then select Add break.
You can customize the break Label and Duration, and choose whether it's a Paid break.
Custom Break Templates
You can also create break templates, letting you quickly add common break types, such as team meetings, inventory counts, or performance reviews, to your calendar without having to set them up from scratch each time. Click here for a detailed guide on how custom break templates work.
Repeat Break
Turn on the Repeat toggle to create a repeat break. You can then select When the break repeats, On which day of the week, the date it Starts, and the date it Ends.
Breaks will only repeat up to one year from today, regardless of any end date set beyond that.
This is very useful if a staff member takes a break at the same time each day or if you schedule weekly staff meetings.
Apply to Other Staff
You can also choose to add the break to multiple staff columns, which can be useful when booking team meetings, training sessions, etc.
Currently, it is not possible to apply a Repeat break to other staff. To learn more about applying breaks to other staff, click here.
Once you're ready to add the break, click Save, and the break will appear on the calendar under the staff member's column.
It's best practice to add time off to the Staff Roster for holidays, sick days, and others, rather than blocking out a longer break.
The Staff Basic Wages Report (Manager > Reports > Additional Reports > Staff > Staff Basic Wages) will calculate the working hours the staff member has performed minus any breaks taken.
Need to Remove a Break?
If you created a break but now need to delete it, select the break and click Remove.
If the break you want to remove is a repeat break, you'll be prompted to choose whether you want only to delete the break you selected (Delete this break) or every future instance (Delete all future breaks). Then click the Delete button.