This article will outline using the Invoice Portal to help manage your Phorest Finances.
In this Article
Accessing Your Invoice Portal
To access the invoice portal, open Phorest on a computer, go to Manager > Business, then click on Invoices.
Accessing the Portal from your Web Browser
You can also access the Invoice Portal directly by clicking here. You will need to log in to the portal when using this link.
If this is your first time logging into the Portal and you're not sure what your login details are, click Forgot My Password, then send a password reset to the account owner's email address. This email may take 10 minutes to arrive. If you're not sure of your Account Number, click here.
Additional login credentials can be created after you have logged in.
Downloading Your Invoices
Click on the blue invoice link under the Invoice Number column to view and download your invoice:
PhorestPay Invoices
If you are currently using PhorestPay through Stripe, you can also download your PhorestPay invoices via the portal by clicking on the PhorestPay through Stripe tab and then clicking an invoice number to download it.
You can also export your PhorestPay Payouts to a spreadsheet file using the PhorestPay dashboard. Click here for more info.
Sharing Invoices With Your Accountant (Creating a Login)
You can also give another person (e.g. your accountant) access to your invoice portal by creating a login for them.
To do this, go to the Logins tab, then enter their Email, choose an Access Level, and click Create.
A View only access level can only view and download invoices, whereas Standard access will have the same access as the account owner.
Once you've created the login, an email notification will be sent to the person to let them know an account has been created. The email will also include a link to the invoice portal.
Note: This email can take up to 10 minutes to send.
The invoice portal can then be accessed via the following link https://gw.phorest.com/clientlogin.php
Resetting a Password
If you ever need to reset the password for a login that you've created, you can do so by going to the Logins tab > Type in a new password in the Password field > Update.
Including a PDF in Your Monthly Invoice Email
You can opt to include a PDF breakdown as an attachment in your monthly invoice email if you like. To do this, go to the Logins tab in the Invoice Portal and change Email Invoice PFD's Automatically to Yes.
If you are using any PhorestPay features, you will also receive a PDF attachment of your monthly PhorestPay invoice.
Viewing Installments
These can be found under the Instalments column. To view the installment information, click on the installment amount to see a payment breakdown.
Download a Statement of Account
Click on the download statement button next to your salon name, this will download a detailed report of your Finances with Phorest. It shows you invoices raised vs invoices paid / unpaid and will show you if your account is in arrears.
Change Your Payment Information
Here you can update the payment details used for your Phorest subscription fee.