This article outlines how to set up a clock in/out feature, which can also be used to track staff who are not on the Staff Roster.
For this feature to work, you must assign PIN codes to each of your staff members. Click here to learn more about how to set up PIN codes.
In this Article
Enabling the Clock-In/Out Feature
To enable the Clock-In/Out feature, go to Manager > Staff Rosters > Click Enable Clock In/Out.
Clocking In/Out Throughout the Day
The Clock In/Out button can be used to clock in and out throughout the day or to clock out at the end of the day.
Staff can clock in/out by entering their PIN and selecting clock in/out.
Time Keeping records are then stored on that staff members profile under Manager > Staff Members.
Clocking in on PhorestGo
Access Required
The Phorest Go (mobile) > Clock In/Out access permission is required to clock in and out on PhorestGo. Check out this guide for information on how to update staff access.
To clock in using PhorestGo, staff can select Time Management > Clock In/Out from the sidebar menu.
Staff can return to this screen to clock in and out periodically throughout the day and finally clock out at the end of the day.
Checking Your Hours on PhorestGo
Staff can also review their own clock-in and clock-out entries in PhorestGo by going to Time Management > View My Hours.
This makes it easier for staff to spot a missing or incorrect entry before payroll is processed, without needing a manager to check the report for them.
If you do not want staff to be able to view their hours in PhorestGo, disable the View My Hours access permission.
Geofencing Clock-In/Out on PhorestGo
Geofencing adds location-based controls to PhorestGo time tracking. When enabled, your staff can only clock in/out when their phone is within a certain distance of your business location (your “geofence”).
This way, you keep the convenience of clocking in from PhorestGo while ensuring clock-ins and clock-outs actually happen on-site.
Click here for more information.
Editing Staff Clock In/Out Times
Mistakes can happen, and staff may occasionally forget to clock in/out. Check out this guide to find out how to edit a staff member's clocked-in/out time for any day.